1. Name and domicile of the Association

The name of the Association is Malmi Airfield Association and its domicile is Helsinki.

2. Purpose and nature of activity

The purpose of the Association is to promote general aviation in Helsinki.

To fulfill its purpose, the Association acts as the operator of Helsinki-Malmi Aerodrome and upholds the operational prerequisites of general and sports aviation at Helsinki-Malmi aerodrome, organizes courses, meetings, educational events and press conferences, and acquires for its use materials and equipment needed in private aviation. The Association files initiatives and motions with various authorities and collaborates with other associations.

To support its activities, the Association may acquire and own immovable and movable properties, organize airshows and other such events, practise kiosk, café and restaurant business, organize lotteries and sales, collect fees for operations and receive donations and inheritances. The purpose of the Association is not to make profit or immediate financial gain for its members.

3. Members

Full membership of the Association can be granted to an individual person or community that approves the purpose of the Association. A supporting membership can be granted to an individual person or legal entity that wants to support the purpose and activity of the Association. The Board of the Association accepts full members and supporting members by application. In the meeting of the Association, the Board may move to invite as the honorary chairman or a honorary member a person who has significantly promoted and supported the Association’s activity.

The Board may dismiss a member who has acted against the Association’s operating principles or damaged its reputation.  A member of the Association who has neglected to pay the membership fee, and hasn’t paid it in spite of a written reminder in a reasonable period of time, may be dismissed by the Board.

4. Joining up and membership fee

The joining-up fees and annual membership fees of full members and supporting members are decided in the autumn meeting. The honorary Chairman and honorary members are exempt from membership fees.

5. Board

Matters concerning the Association are taken care of by the Board, consisting of the Chairman and 2–7  other full members elected in the autumn meeting. The Board’s term of office is the accounting period. The Board elects from its midst a Vice Chairman and appoints from its midst or from the outside a secretary, a treasurer and other functionaries that are needed. The Board convenes at the invitation of the Chairman, or in case of the Chairman’s absence the Vice Chairman, when it is deemed necessary or when at least half of the Board members request it. A quorum is present when at least half of the Board members, including the Chairman or the Vice Chairman, are in attendance. Votes are decided by absolute majority. In case of a tied vote, the Chairman’s vote decides, except in elections where tied votes are decided by lot.

6. Signing the name of the Association

The name of the Association is signed by the Chairman of the Board alone, or two members of the Board together.

7. Accounting period

The Association’s accounting period is the calendar year.

8. Meetings of the Association

The Association has two regular general meetings per year. The spring meeting is held between January and May, and the autumn meeting between September and December, on a day appointed by the Board. In the meetings of the Association, every full member, the honorary Chairman and honorary members have one vote each. A supporting member has the right to be present and to speak at the meeting.

An extraordinary general meeting must be arranged when the Association’s general meeting so decides or the Board deems it necessary, or when at least one tenth of the Association’s members eligible to vote request it in writing for the purpose of processing a specified matter. The Board must arrange the meeting within 30 days of receiving the written notification.

9. Convening the Association’s meetings

The Board must convene the regular meetings of the Association no less than seven days before the meeting takes place by letters mailed to the members or by e-mail sent to the address specified by the member.

10. Regular general meetings

In the Association’s spring meeting, the following matters are processed:

1. opening of the meeting.
2. select the chairman of the meeting, a secretary, two scrutinizers of the minutes and two tellers.
3. observe that the meeting is legal and a quorum is present.
4. accept the agenda of the meeting.
5. present the annual accounts, the annual report and the audit opinion.
6. decide on closing the annual accounts and on granting exemption of liability to the Board and other responsible persons.
7. take care of other matters specified in the summons.

In the Association’s autumn meeting, the following matters are processed:

1. opening of the meeting.
2. select the chairman of the meeting, a secretary, two scrutinizers of the minutes and two tellers.
3. observe that the meeting is legal and a quorum is present.
4. accept the agenda of the meeting.
5. confirm the plan of action, the budget and the joining up and membership fees for the next accounting period.
6. elect the Chairman and the other members of the Board for the next accounting period.
7. select the auditing entity for the next accounting period.
8. take care of other matters specified in the summons.

If a member of the Association wishes to put some matter on the agenda of the spring or autumn meeting, it must be specified to the Board in writing 30 days before the meeting.

11. Changing the Constitution and dissolving the Association

The decision to change the Constitution and to dissolve the Association must be made in the Association’s meeting with at least three quarters’ (3/4) majority of given votes. The summons to the meeting must mention changing the Constitution or dissolving the Association. If the Association is dissolved, its funds are used to promote general and sports aviation in a way decided by the meeting that dissolves it. If the Association is disbanded, its funds will be used to the same purpose.